• PowerPoint is a presentation software program of the Microsoft Office package. PowerPoint uses a graphical approach to presentations in the form of slide shows that accompany the oral delivery of the topic.
  • A slide is a single screen of a presentation, and every presentation is composed of several slides.
  • Shortcuts in MS-POWERPOINT

  • Shortcut Description
    CTRL + D creates a duplicate or copy, any PowerPoint object that you have selected
    (tables, charts, objects, slides, etc.).
    CTRL + SHIFT + D creates a duplicate, or copy of the slide you are currently working on.
    CTRL + ENTER / CTRL + M Create a new slide
    Ctrl + K Insert a hyperlink
    Ctrl + 1 Format any chart element
    CTRL + SHIFT + C Copy an object’s formatting
    CTRL + SHIFT + V apply format to another shape
    CTRL + ALT + V After copying an object in PowerPoint, you can paste it as picture
    CTRL + ‘=’ turn subscript writing on and off
    CTRL + SHIFT + ‘=’ turn superscripts on and off

  • The ribbon appears as a row of labels or what we call tabs. When you go to a tab, the ribbon for that tab opens and you can see the tools and functions that were formerly in menus and toolbars in earlier versions of PowerPoint. The ribbon tabs group tools and features together based on their purpose.
  • Ribbon Tabs:
    1. Home: The Home tab holds the Cut and Paste features, Font and Paragraph options, and what you need to add and organize slides.
    2. Insert: Click Insert to add something to a slide. This includes pictures, shapes, charts, links, text boxes, video and more.
    3. Design: On the Design tab, you can add a theme or color scheme, or format the slide background.
    4. Transitions: Set up how your slides change from one to the next on the Transitions tab. Find a gallery of the possible transitions in the Transition to This Slide group – click "More" at the side of the gallery to see all of them.
    5. Animations: Use the Animations tab to choreograph the movement of things on your slides.
    6. Slide Show: On the Slide Show tab, set up the way that you want to show your presentation to others.
    7. Review: The Review tab lets you add comments, run spell-check, or compare one presentation with another.
    8. View: Views allow you to look at your presentation in different ways, depending on where you are in the creation or delivery process.
    9. FIle: At one end of the ribbon is the File tab, which you use for the behind-the-scenes stuff you do with a file, such as opening, saving, sharing, exporting, printing and managing your presentation.
    10. Tool tabs: Appears when you click some parts of your slides, such as pictures, shapes, SmartArt or text boxes.
      • Drawing Tools tab appears when you click a shape or text box.
      • click a picture, the Picture Tools tab appears.

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